Answers to frequently asked questions can be found here.
Please read our Instructions for Entering Work, and Terms and Conditions of Entry to the Summer Exhibition and Sale of Your Work, which you’ll find on our homepage under Helpful Links. For more information, see our FAQ below.
Click register now on the home page, select the appropriate category and enter your details. Once you have completed the registration form, we will email you an activation link to your artist account, where you can login and purchase your Entry Form.
Make sure that your internet browser is up-to-date. Our website is only compatible with the following browsers:
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*Older versions of Internet Explorer running on Windows Vista or XP are not compatible with our website, so please ensure that you are using the latest version of Internet Explorer or try another browser. If the problem continues, please contact us.
Select 'I am an individual Artist OR I am representing an individual Artist’ and enter the artist’s name in the ‘first name’ and ‘last name’ fields; then enter your name in the first line of the address section; e.g. c/o followed by your name or gallery.
Yes, but you must contact us so that we can register all the artists under a single email address. The account activation links, results and art sales reports for the artists will be sent to that address.
Yes, but please register in the deceased artist’s name and prefix the first name with ‘The late …’. Please note that all notifications are sent automatically, so emails will be addressed to the name on the artist account. Please see section 3 of the Terms and Conditions.
You must register in the name of the practice.
Select ‘I am part of OR representing a collaboration’on the registration page. Then enter your name under ‘Contact Artist Details’ and the other artist’s name under ‘Collaborator Details’.
If your collaboration consists of more than two artists or you are registering under a group name, please contact us so that we can list the names correctly.
Yes, but you must register separately as an individual and a collaboration. You can't use the same email address for both artist accounts and you can only enter two works in total.
Yes, but both the name fields on the registration form are compulsory, so if your pseudonym is a single word please register and purchase entry in your full billing name and then contact us. We will then change your billing name to your pseudonym on your account.
We will email you a link to your artist account. Click the link to activate your account. You only need to click it once. If you click it a second time, you might get an error message but your account should still be active.
If you don’t receive your activation link within 24 hours, check your spam/junk email folder. If it’s not there, contact us.
If you have a personalised web domain, your activation link could be delayed by the filters on your website.
You can also prevent our emails going to your junk/spam folder by adding the following email to your contact list: noreplySummerExhibition.Mailing@royalacademy.org.uk
Once you have activated your account, you can login and purchase your Entry Form.
Click the ‘Forgotten your Password?’ link on the home page – below the Password field on the righthand side.
Make sure that you have activated your account before you try to change your password (see above). You should also make sure that you only have one browser window open when you login; you may be unable to login if you have multiple windows or tabs open. Finally, make sure you’re using the ‘Existing User’s Login’ box on the right-hand side of the homepage and the details of your email address are correct.
Yes, but you must register and create the account in the artist’s name, not yours: the name on the account is linked to the artwork details and accounts are non-transferable.
All notifications and any other messages to the artist will be sent to the email address on the registration form/artist account.
Try making payment on a different computer, tablet or phone.
Update your internet browser – we recommend Google Chrome. Clear the cookies and cached images on your internet browser
If none of the above works, please contact us with a screenshot of the error message so that we can offer advice.
It probably means your payment is failing the 3D Secure check, which is set up by your bank. Please make sure that your password is correct and contact your bank if you continue to experience problems.
The check can take a while, so don’t exit the window, refresh the page or double click your mouse during the process.
No, you can’t purchase an Entry Form for a second work later.
You can edit and save your artwork details until you submit your Entry Form. Once you have submitted your Entry Form, you can’t make changes to your artwork details.
Yes, there’s a tutorial on how to photograph your work here, and for further details please see the How to Photograph Your Work document listed under Helpful Links on the homepage.
If you are entering a two-dimensional work, you must upload a primary image showing the work in its entirety.
If you think it would help the judges, you can also enter up to two secondary images showing details of your work.
If you are entering a three-dimensional work, upload three images, showing the work from different angles.
No. If you upload images of different works, we will only show the primary image to the judges. The only exception to the rule is an artist book.
You should upload three images showing different aspects of the work.
There are places for three images of each work, so if your work is framed, we suggest that you upload a secondary image including the frame.
Images must be in one of the following formats: TIFF, TIF, JPEG, JPG or PNG. Each image must not exceed 3.00MB and should be at least 96dpi. The longest side of your image must be at least 1920 pixels. Make sure you upload high-quality images, as poor images may hinder your chances of success.
There are plenty of free online tools that will resize images for you. We suggest searching ‘image resize tool’ in your browser.
Make sure your image is the right way round before you upload it. Open the image file on your computer and look for an option to edit or rotate the image. Once you have the image in the correct orientation, you should be able to upload it to your Entry Form.
If you are certain that you have orientated your image correctly, but it is still the wrong way around on your Entry Form contact us.
You should decide what you want to receive from the sale once our commission of 30% plus VAT is taken into consideration.
If you are not registered, you do not need to include VAT in the full price but you must add it to our commission. The VAT rate is 20%, so our commission would be 30% plus VAT, which makes 36% of the total price.
If you live in the UK, you don’t need to register for a VAT number unless your earnings exceed the threshold as outlined by HM Revenue & Customs (www.gov.uk/business-tax/vat).
If you are VAT registered, you must include VAT in the retail price; i.e. the whole amount.
If your work is for sale, you must supply us with a UK VAT number or register with a UK address. Please see the VAT Information – International Artists document under Helpful Links on the homepage. If your work is not for sale, you do not need to supply us with a UK VAT number.
No, we can’t accept VAT numbers from other countries
A valid UK VAT number is prefaced with the letters “GB”.
Yes, you can enter the retail price of your artwork on your Entry Form and wait to hear if your artwork is shortlisted on 14 March before you register for a UK VAT number.
If you do not give us your UK VAT number by 1 May 2018, we will not be able to make your work available for sale. If it is selected for the exhibition, we will show it as NFS (not for sale) in the List of Works and the Summer Exhibition Explorer.
An application for a VAT number can take a month or more to process, so make sure you allow enough time.
When you have submitted your artwork, the status will change to Submitted on your account. If your artwork status does not say Submitted, your work has not been submitted and you should try again.
After the first round of judging the status of your entry will change to Shortlisted or Not Selected on your artist account. You will also receive an email notification.
Previously the judges have rejected some of the shortlisted works before the hang. This year the works will remain at the RA for the duration of the installation period.
It is not mandatory, but we encourage you to enter new work.
Yes. Enter your artwork details and upload a still on your Entry Form; then encode your film as an H.264 .mov file and send via WeTransfer it to email@example.com
Make sure you include your artist name and artwork title when you transfer your film to us.
An original print is created solely as a print.
No, we don’t accept copies and you can’t sell multiples of drawings or paintings.
A copy is a reproduction of a work that exists in another medium; e.g. a digital reproduction of an etching, or a photograph of a drawing.
No, prints from an edition must be the same size and made of the same materials as the work on display.
It is important that you remove your fixtures as they may not meet with our standards and they might cause damage to other artworks. If your shortlisted work is selected for the exhibition, we will affix our standard hanging fixtures to the frame.
If you submit an unframed artwork, it’s at your own risk. We advise you to submit your work in a simple travel frame, with instructions to indicate that it should stay in the frame until it’s hung.
Please estimate the dimensions. If your work is selected for the exhibition, the dimensions will appear in the online list of works, so if the final dimensions vary significantly, contact us.
Yes - once you’ve been notified that your work has been shortlisted, you must send a copy of your PAT certificate to firstname.lastname@example.org by Friday 26 April. If you don't supply us with a PAT certificate, we won't be able to display your work.
Check your artist account page for the status of your artwork.
It can take up to 24 hours for notifications to arrive and for the status of your artwork to be updated on your account.
Go to your artist account page, click ‘View Artwork’, then ‘View printable version’ at the top of the page. Print the artwork information page, which includes the barcode, and attach it to your work.
No. Barcodes are non-transferable and correspond to a particular artwork.
You can ask a friend or courier to deliver your work, but it must be unwrapped before it is given to our art handlers.
We cannot accept works that are wrapped and delivered by a commercial courier, such as DHL/UPS. If your work is not unwrapped before it is given to our art handlers, it will not be shown to the judges.
You won't be given a physical receipt, but the status of your artwork will change to delivered on your artist account.
If your work has specific requirements for display, please contact us if it is shortlisted.
If you don’t collect your unselected artwork by 22 June 2019, you will have to make an appointment.
To book a collection time, and for any other queries regarding collections, please email email@example.com
Collection appointments will be restricted to weekdays, Monday to Friday, only.
The collection address is West Yard, Royal Academy of Arts, 6 Burlington Gardens, London, W1S 3ET
Yes. There are many prizes given out each year at the Summer Exhibition. The prizes for the 2018 Summer Exhibition included:
The Royal Academy of Arts Charles Wollaston Award
£25,000 awarded by a panel of judges appointed by the President and Council for the most distinguished work in the exhibition
The Jack Goldhill Award for Sculpture
£10,000 for a sculpture
Turkishceramics Grand Award for Architecture
£10,000 awarded to the most outstanding work of architecture.
The British Institution Awards for Students
Two prizes of £5,000 and £3,000 for work across a comprehensive range of creative disciplines from painting to architecture
The Hugh Casson Drawing Prize
£5,000 for an original work on paper in any medium, where the emphasis is clearly on drawing.
The London Original Print Fair Prize
£2,500 for a print in any medium
The Arts Club Award
£2,500 awarded to an artist aged 35 or under for a work in any medium except architecture
The Sunny Dupree Family Award for a Woman Artist
£4,000 for a painting or sculpture
The Rose Award for Photography
£1,000 for a photograph or series of photographs
Prize winners will be announced in the fortnight following the opening of the Summer Exhibition.
There is no application procedure. All exhibited works will be judged automatically according to their categories.
The event is for exhibitors only but there will be other opportunities for for you to bring guests to the exhibition during the preview weekend. Please refer to the Instructions for Entering Your Work document under Helpful Links on the homepage for more information.
Yes, but it will only feature selected works from the exhibition. It will be available from the RA shop and online.
All exhibited works will appear in the online catalogue se.royalacademy.org.uk
If your work sells, we will send a Sales Report to the email address on your account. The report will show the contact details of the buyer, the amount paid to us (Deposit) and the outstanding amount owed to you (Payment to Artist).
The Sales Report is sent in an Excel document .
Sales Reports are sent on a weekly basis.
Yes. Please see our Guide to Selling under Helpful Links on the homepage.
The details of your work will be given in the List of Works and the Summer Exhibition Explorer, our online catalogue.
If your displayed work sells, we will place a red spot against the catalogue number on the wall or plinth. If one of your unframed prints or casts sells, we will place a small spot on the glass inside the frame or on the plinth.
If you do not receive a response from the buyer within four weeks of your acceptance of their offer, please contact us.
Once you’ve been paid, send the singed Removal Order for the artwork to your buyer.
Monday 10 June – Monnday 12 August 2019.
In January 2020, please visit www.royalacademy.org.uk.
The Removal Order is a receipt for your artwork. If your work is selected for the exhibition, you will receive a Removal Order so that you, your agent, or buyer can collect your artwork at the close of the exhibition.
The Removal Order will show your name; the title and catalogue number of your artwork. You must write the name of the person who is collecting the artwork on the Removal Order and sign it.
When the person collecting the work comes to the RA, they will need to sign and date the Removal Order before exchanging it for the artwork.
It is a legal document and we won’t hand out an artwork unless we receive your signed Removal Order.
If your artwork is selected, we will send you your Removal Order at the beginning of July.
If you have misplaced your Removal Order, please contact us immediately.
No. The Removal Order is a legal document. The person collecting the artwork must give us the hardcopy Removal Order, or we will not release the artwork.
If the buyer resides outside the United Kingdom, they should bear the transportation costs, but you are the seller and the final arrangement is between you and the buyer.
Yes, please see our Terms and Conditions.
If a prospective buyer contacts us after the close of the exhibition, we’ll let you know.
Entry opens on 3 January.
14 March – first round (digital images)
18 May – final round (shortlisted works)
30 April 8am-5pm
2 May 8am-5pm
All other categories
1 May 8am-7pm
If you would like to find out about the 2018 submission process, please go to the FAQ section above or click on the Helpful Links below.